Office Administrator

If you’ve ever wished you had a job that could make a difference in someone’s life, this is your chance to support a new approach to healthcare compliance. We are pushing the industry forward – helping medical device manufacturers and life sciences companies meet the perpetually changing requirements of the Global Compliance Supply Chain.

This is an in-office position in Boston, MA

If you’ve ever wished you had a job that could make a difference in someone’s life, this is your chance to support a new approach to healthcare compliance. We are pushing the industry forward – helping medical device manufacturers and life sciences companies meet the perpetually changing requirements of the Global Compliance Supply Chain.

We are seeking an Office Administrator to help manage the Administration, Facilities, Procurement, and Business Operations in a growing company to ensure continuity in the daily office functions. Candidate must be a self-starter, organized, flexible, and have a positive personality. This person will be involved with multiple departments; therefore, confidentiality and trustworthiness will be necessary. This position is full-time and is eligible for benefits. Candidates should reside in or around Boston, Mass, and have at a minimum a bachelor's degree in Business Administration or Management.

Location: In-Office | North End, Boston

Core Job Responsibilities:

• Opening the office and maintaining a professional, neat and presentable environment
• Managing and answering our phone and voice mail system
• Participating in Operations and HR tasks as assigned by Operations and HR department
• Support invoicing and accounts receivable operations
• Travel and lodging arrangements while managing to keep our cost low
• Sending and sorting mail, Fedex and UPS
• Managing office supplies and ordering supplies while getting competitive pricing to keep our costs down
• Supply vendor relationships maintenance and pricing negotiations
• Maintaining documents, Corporate Handbook
• Running ads, setting up Meet & Greet and follow-up interviews
• New employee greeting, orientation and training
• Filing and Organizing
• Marketing and Sales Support
• Creating office presentations and spreadsheets
• Plan/organize team building events/company events

Requirements/Qualifications:

• Excellent verbal and written communication skills
• Experience dealing with confidential information
• Excellent organizational skills
• Ability to multi-task
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook, Adobe Illustrator, proficiency using Internet and phone systems
• Minimum of a Bachelor’s Degree required

Benefits:

• Health and Dental Insurance
• HSA/FSA Accounts
• 15 Days PTO
• 401k + 4% company match
• Insperity Marketplace Access
• Education Reimbursement